Free tool
Photo consent form generator
Fill in who is organising and how the images will be used, and print a clear consent form — for adults or for children — in any of five languages.
A one-page sign telling guests that photos are being taken, what for, and who to tell if they would rather not appear.
This is a template, not legal advice. The rules differ by country and by use, so have it checked for commercial, school or other sensitive situations.
Add the organizer and a contact address — the form shows placeholders until you do.
In the print dialog, set margins to “None” and scale to 100%. Choose “Save as PDF” to send the file to a print shop.
When you need consent
Taking photos at a private event is rarely the issue; publishing them is. Once images of identifiable people leave the family album — onto a website, social media, a brochure or a public gallery — many countries treat the picture as personal data, and the person in it has a say. In Europe that is the GDPR plus national image rights; in Brazil, the LGPD; elsewhere, a patchwork of privacy and publicity rules.
Written consent is the simplest way to be on the right side of all of them. It matters most for children, for employees at company events, and for anything commercial. For guests at a wedding who are simply sharing photos with each other, a clear notice at the entrance is often enough — which is why this tool prints one too.
What goes into the form
A good consent form says who is asking, what the images will be used for, how long they will be kept and how to withdraw — and lets the person agree to some uses and not others. The generator builds exactly that: one tick box per use you select, the retention period you choose, a withdrawal contact and a signature line. The child version asks for the parent or guardian's name and signature.
The form language is independent of this page, so you can print a French version for the guests from Lyon and a German one for the family from Munich. Each language cites the rules of its main market: the GDPR with the French Civil Code, Spanish Organic Law 1/1982, the German KUG, or Brazil's LGPD.
A template, not legal advice
This form covers the usual situations, but the law varies by country and by use. For a commercial shoot, a school, a health setting or anything sensitive, have it checked by someone who knows your local rules. Keep signed forms for as long as you keep the images, and honour withdrawals quickly.
Common questions
Do I need a photo consent form for a wedding?
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For photos guests share among themselves, usually not. If you plan to publish images — on a website, social media or a public gallery — or if the photos are for a vendor's portfolio, written consent is the safe choice, and a notice sign at the entrance helps either way.
What should a photo release form include?
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Who is collecting the images, what they will be used for, how long they will be kept, how to withdraw consent, and a signature and date. Separate tick boxes for each use let people say yes to a private gallery and no to social media.
Do I need consent to photograph children?
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To publish or share photos of children outside the family, get written consent from a parent or legal guardian. Choose the child version of the form: it names the child, the guardian and asks for the guardian's signature.
Can guests withdraw their consent later?
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Yes. Under the GDPR and similar laws, consent can be withdrawn at any time for the future. The form gives a contact address for it; uses made before the withdrawal stay lawful.
Is this form GDPR compliant?
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It follows the GDPR's requirements for consent — specific, informed, freely given, and as easy to withdraw as to give — and cites the national rules for each language. It is a template, not legal advice: check it against your own situation.
Which languages are available?
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English, French, Spanish, German and Portuguese. Pick the form's language separately from the page's, and print one version per language your guests need.